A dear friend of mine is a dedicated philanthropist, as is his wife. Both as a couple and independently, they support many charitable organizations in their quiet, yet deliberate way. While reviewing the day’s mail recently, my friend’s wife plunked her stack of letters down in her lap and, with a tone of exasperation in her voice, she remarked, “Is there only one thank you letter?”
When I first conducted research over a decade ago on the impact of thank you letters on donor loyalty and generosity, donors identified two prominent deficiencies — the time it took to receive acknowledgement letters after making gifts and the predictable nature of their content. I am happy to report that donors now say they receive far more thank you letters in a timely fashion. Unfortunately, they continue to be deflated by the content.
What Donors Say Makes Thank You Letters Superior
My research on thank you letters culminated in a list of the 20 Characteristics of Great Thank You Letters which was published in Donor-Centered Fundraising. Over the years I have had many reports from thrilled Development professionals who have re-engineered their acknowledgement letters according to these principles, raising more money and improving donor retention as a result. Many have also received immediate and very generous additional gifts from donors who were now reading something they could get excited about. One story is particularly memorable. A community hospice sent their new donor-centered thank you letter to a first-time donor who had just made a $100 contribution. The delighted donor called the organization because she “wanted to meet the person who had written such a beautiful letter”. Donor and Fundraiser fell into conversation about the Hospice and its future plans. The next day a check arrived via courier with a post-it note attached which read, For your hopes and dreams. The check was for $25,000.
Here is my list of the 20 things that make a thank you letter superior:
Compiling a Resource as Precious as Gold
At the request of colleagues who understand the power of uncompromising communication, I plan to compile a catalog of the best examples of Donor-Centered Thank You Letters and provide it to everyone whose submission is included. If you have adapted thank you letters according to the twenty donor-centered principles above or if you would like to do so now, I would love to receive samples of your correspondence and, if you have it, evidence that your donor-centered letters have helped your fundraising efforts.
I eagerly await your contributions, and don’t hesitate to post a comment if you have any questions about something on that list of twenty characteristics. Here is a clue that will lead to greatness — more than 80% of thank you letters start with Thank you for your generous gift of… or its first cousin, On behalf of the Board of Directors, thank you for your generous gift of…
I’m counting on you to be so much more brilliant than that.
Donor-Centered Thank You Letters Submissions
If you wish your submission to be anonymous, please be sure to make note of that when you submit your thank-you letter. Should that be the case, your letter will be edited to preserve anonymity, if need be.
Send your Donor-Centered Thank-You letters to: email@example.com
Deadline for submissions is October 1, 2011.