100 Montana Street
San Antonio, TX 78203
Phone: (210) 820-2100
Fax: (210) 820-2199
Request for Proposal
For the Acquisition of
Evaluation Services for
Fit Family Challenge 2011
Table of Contents
NEED FOR PROGRAM
SCOPE OF EVALUATION SERVICES
ROLE OF EVALUATOR
PROPOSAL SCORING CRITERIA
PROPOSAL SUBMISSION PROCESS
QUESTIONS AND/OR COMMENTS
CONTRACT AND FINANCIAL INFORMATION
COMPLIANCE, DIVERSITY AND INCLUSION
San Antonio Sports Request for Proposal (RFP)
Fit Family Challenge Evaluation Services 2011
The year 2009 marked the 25-year anniversary of San Antonio Sports, an active and influential 501c3 organization in the city of San Antonio. San Antonio Sports events have generated more than $320 million in visitor spending for the community and hundreds of thousands of local children have been impacted through its sports and fitness programs.
In 1984, Mayor Henry Cisneros expressed his desire to establish a greater sports presence in San Antonio. Supported in part by the Greater San Antonio Chamber of Commerce, an independent nonprofit sports commission was formed to bid on premier amateur athletic events. The 1989 AAU Junior Olympics was the San Antonio Sports Foundation’s first major event, followed by the 1993 U.S. Olympic Festival, three NCAA® Men's Final Four® championships (1998, 2004, and 2008), two Women’s Final Fours (2002 and 2010) and the NCAA Div. I Women’s Volleyball Championship (2005). In 2008, the NCAA bestowed on San Antonio its first “Championship City” designation. The Championship City program will feature multiple host opportunities of NCAA Division I, II and III men’s and women’s championships through the year 2012.
Other major sporting events pursued and hosted by San Antonio Sports include the Rock ‘n’ Roll San Antonio Marathon and ½ Marathon, the TAAF Games of Texas, the largest multi-sporting event in the state, All Can Ski, the largest waterskiing clinic for people with physical disabilities in the United States, and the Big 12 Women’s Soccer Championship.
San Antonio Sports has also taken a leadership role in the creation of new facilities, such as the Alamodome and the world-class natatorium at Palo Alto College, and helped with the successful 2007 city and 2008 county bond campaigns to build new sports fields and facilities.
Aside from hosting major sporting events, San Antonio Sports creates sporting opportunities for San Antonio youth. Since1993, San Antonio Sports has touched 260,000 children through its programs.
San Antonio Sports continues to host high profile events because of our professional expertise and commitment to sports and fitness activities for San Antonio. San Antonio Sports impacts the community by involving volunteers, youth, amateur, and professional athletes, and by bringing a significant economic influx to the city of more than $320 million over the past two decades. With a strong board of directors comprised of 50 of San Antonio’s most prominent citizens, San Antonio Sports continues to be a vital part of the San Antonio community.
NEED FOR PROGRAM
San Antonio is afflicted with many of the chronic diseases and lifestyle trends that impact the health of the rest of the nation. However, according to a 2008 report by the San Antonio Metropolitan Health District, San Antonio has higher rates of adults with Type 2 diabetes, higher rates of obese adults, lower rates of fruit and vegetable consumption, and higher rates of adults who engage in no leisure-time physical activity than the desired goal. These rates are higher in certain segments of the population, such as those with lower incomes, lower educational status, and in those within certain racial categories such as Black non-Hispanic and Hispanic adults. These individuals in particular are in need of basic nutrition education and opportunities to engage in safe physical activity to support an active healthy lifestyle for them and their family.
According to a 2008 report from the San Antonio Metropolitan Health District, San Antonio’s obesity rates have doubled in children and tripled in adolescents over the last 20 years with 1 in 7 young people considered obese and 1 in 3 overweight. The report also indicates that over 25% of Bexar County children on WIC are overweight or are at-risk of becoming overweight; diabetes is at 12%, well above the national average of 8%; and children who remain overweight beyond age 6 run a 50% chance of chronic, lifelong weight problems, with the medical consequences it implies. Poor nutrition, inactivity, and weight problems also lead to missed school days due to physical, psychological, and social problems (Action for Healthy Kids, 2008). The 2008-2009 Bexar County Plan reports that physical inactivity and poor nutrition are critical issues facing our youth. To promote active lifestyles children, youth, and families need access to safe spaces for physical activities, access to a variety of foods, and opportunities for physical activity regardless of physical ability (Sallis & Glanz, 2006).
Texas’ Department of Health’s vital statistics (2008) reflect that the causes of death in Texas mirror those of the nation as a whole. This is particularly true for the causes of death that are directly related to nutrition and physical activity life style choices. Management of these chronic diseases cost state and national health care systems billions of dollars a year, directly and indirectly. Diabetes, for example, is estimated to cost the nation nearly $100 billion annually. The alarming increase in the rate of diabetes during the past decade has led the Healthy People 2010 report to list diabetes prevention and education as a top objective. In 2007 in Texas, over $10 billion health care expenditures were related to obesity alone, and only reflect direct medical costs. Absenteeism and decreased productivity costs were not included, but they are also attributed to poorer health and disease related to overweight and obesity.
Childhood overweight has been documented to increase risk for cardiac disease and its risk factors, hypertension, Type 2 diabetes, and high cholesterol for children, adolescents, and adults. Since many studies show 50-80% of overweight children will become overweight adults, early intervention is key.
No Child Left Behind legislation has lead many schools, especially low income and rural, to eliminate or reduce physical education programs or interventions in support of health and wellness. This is evident in the results of the 2008 FITNESSGRAM®, state-mandated fitness assessment by the Texas Education Agency with an average of only 19% of San Antonio youth considered in the “healthy fitness zone” (Texas Education Agency, 2008).
Community support is vital to successful implementation of obesity prevention strategies in schools and worksites. Fostering a culture of wellness at the community level dramatically increases participation in health promotion activities by empowering individuals to engage in positive behaviors. Individuals in supportive environments perceive healthy behaviors as the acceptable norm thereby reinforcing healthy choices in all day-to-day interactions. The likelihood of community support increases if initiatives are tailored to communities based on such factors as location (rural/urban issues), demographics, and socio-economic issues as well as perceived needs and barriers.
It is critical to provide San Antonio families with a “family-friendly” fitness and nutrition program that supports the engagement of physical activity as a family, provides access to information and resources on fitness and nutrition, provides equity and access to participation in family-friendly fitness events, encourages participation through incentives, and recognizes participation to encourage the sustainment of an active healthy lifestyle as a family.
San Antonio Sports and its partners will implement Fit Family Challengewith the following goal:
To improve the health and wellness of San Antonio families through routine family-friendly physical activity and nutrition activities that support an active healthy lifestyle.
The design of Fit Family Challenge is based on the Social Cognitive Theory (SCT; Bandura, 1986) where personal factors (health beliefs and knowledge), social factors (home, classroom, afterschool care, and school cafeteria), and behavior (dietary intake and physical activity) are interrelated and influence one another. This family-friendly fitness program will provide the information and resources, skills, activities, and motivational guidance necessary for families to achieve good nutrition and a healthy level of physical activity.
Fit Family Challenge is a collaborative consisting of local nonprofits, school districts, area businesses, and local government agencies to successfully implement and sustain program activities. The management team includes individuals who are experienced in fitness programming, marketing and communications.
The timeframe for Fit Family Challenge is as follows:
While San Antonio Sports and its partners will implement Fit Family Challenge county-wide, the focus will be on families living in 10 zip codes identified as high risk for ongoing health problems (78201, 78207, 78210, 78211, 78221, 78223, 78227, 78228, 78237 and 78242). Most families are economically disadvantaged (62%) and minority (79%). The goal is to service 10,000 family members.
To address the goal of Fit Family Challenge, San Antonio Sports and its partners will implement the following six objectives:
Fit Family Challenge will focus program activities and funding on the following:
Fit Family Challenge program outcomes are:
SCOPE OF PROGRAM EVALUATION SERVICES
The scope of the program evaluation services for Fit Family Challenge relate to an outcomes evaluation design model, looking at impacts, benefits, changes to program clients (as a result of Fit Family Challenge program efforts) during and after families participate. The evaluation will examine these changes in the short-term, intermediate term, and long-term using both quantitative and qualitative evaluation measures in determining successful outcomes.
To address whether or not the program met its goal and objectives, the program evaluation for Fit Family Challenge will develop evaluation instruments and perform activities to assess family health and wellness, knowledge, attitude, and behavioral changes for physical activity, healthy eating, and communication, and impact of program resources to support an active healthy lifestyle among participating families. Evaluation measures will be incorporated throughout program to provide insight to refinements and monitor family progress towards goal and objectives by using the following measurements:
Information obtained from the focus group families will include:
Other information to be obtained by the evaluator:
By design, Fit Family Challenge provides a comprehensive evaluation directly related to outcomes in an effort to measure the goal and objectives and prompt program improvement.
ROLE OF THE PROGRAM EVALUATOR
The program evaluator will support a comprehensive evaluation for Fit Family Challenge by providing the following services:
All evaluation reports will comply with the requirements set forth by San Antonio Sports. All information gathered, including all evaluation reports generated, shall be the property of San Antonio Sports.
San Antonio Sports has an estimated budget of $15,000 for services described in this RFP. Candidates shall reflect services that are commensurate with this dollar amount, if not less. This amount is inclusive of all mileage, office supplies, computer equipment, computer programs, staff support, and/or other expenses needed to perform the evaluation services.
Proposals, using 1” margins, 12 point font, single space, should be organized with the following headings and subheadings:
1. Cover/Proposer Identification Page
2. Table of Contents
3. Proposal Summary
• Proposer Organization and Experience
• Staffing and Qualifications
• Project Design
5. Work Plan
• Describe tasks, activities and procedures to be used to carry out evaluation. Include assignment of responsibility to specific personnel and a timetable identifying when each task or activity will be started and completed. Methods described in the work plan must relate to and facilitate the accomplishment of project goals and objectives. Tasks must be accomplishable with identified timeframes and staff resources.
6. Budget and Budget Narrative
• Provide a line item budget that identifies how funds will be expended. Purposes of expenditures should be clearly identified and be congruent with work plan.
7. Sample Work Product
• Provide a sample evaluation report for a project your organization has done that is as similar to that described in your proposal, including sample measurement tools used. Identify the role of personnel identified in your work plan for this proposal who had a role in conducting the sample evaluation and briefly describe that role.
8. Resumes of Key Project Staff
• Include resumes of all key personnel who will be involved in the project.
PROPOSAL SCORING CRITERIA
The following scoring criteria will be used to rate submitted proposals in the determination of the award for San Antonio Sports Fit Family Challengeevaluation services.
General Proposal Objectives (5 points each)
____ Proposal was submitted on time.
____ Proposal was submitted in the required format and parameters.
____ Proposal included all required information including the individual’s or company’s contact information, proposal for services and associated fees.
____ Proposal included the required number of proposal copies (3).
____ TOTAL POINTS (MAXIMUM POINTS: 20)
Proposal Content Objectives (5 points each)
____ Proposal reflects individual’s or company’s credentials and described overall knowledge and expertise for development and implementation of evaluation services.
____ Credentials of individual or company reflect a strong working knowledge of their ability to complete responsibilities based on experience.
____ Proposal reflects overall description of evaluation services to be provided.
____ Proposal describes responsiveness and ability to establish deadlines.
____ Proposal describes ability to provide identified deliverables.
____ Proposal reflects individual’s or company’s ability to attend meetings, as applicable.
____ TOTAL POINTS (MAXIMUM POINTS: 30)
Proposal Fees (20 points)
____ Proposed fees associated with services described in proposal seem reasonable.
____ TOTAL POINTS (MAXIMUM POINTS: 20)
Sealed proposals must be mailed or delivered to San Antonio Sports, to arrive no later than 4:00 p.m. (Central Time) on Tuesday, March 1, 2011. Three (3) original printed copies must be submitted, including one (1) electronic copy (pdf format) for proposal to be considered.
Candidates should allow sufficient mail handling time to ensure timely delivery of the proposal to San Antonio Sports office located at:
San Antonio Sports
Attention: Anna Gonzalez
100 Montana Street
San Antonio, Texas 78203
Submit electronic copy to: email@example.com
Upon receipt of all proposals, San Antonio Sports will review and make a decision based on the best overall proposal submitted. Proposals will be reviewed by an evaluation committee and scored against stated scoring criteria. The committee may request interviews, either by telephone or in person, and use the results in scoring the proposals. San Antonio Sports will compile the final score for each proposal.
San Antonio Sports reserves the right to reject any or all proposals, and to accept in whole, or in part, each proposal as may be deemed in the best interest of San Antonio Sports. San Antonio Sports reserves the right to require any applicant to make an oral presentation to clarify the proposal. San Antonio Sports will not assume any of the proposal preparation costs.
Once award has been issued, one (1) contract shall be executed by San Antonio Sports acting as contract fiscal agent for the period beginning the date of contract execution through September 2011. San Antonio Sports reserves the right to contract for additional evaluation related services and/or modify the scope of services as an extension of services contracted through this Request for Proposal for two (2) additional years. As a result, San Antonio Sports may request additional information at any time to determine scope the services and timeframe required to complete services, as identified, in the best interest of San Antonio Sports.
QUESTIONS AND/OR COMMENTS
All questions and/or comments may be addressed by contacting Anna Gonzalez, Fit Family ChallengeProgram Manager, at firstname.lastname@example.org . Telephone inquiries will not be accepted.